1. GENERAL

• PromoFields.com is concerned about privacy issues and wants you to be familiar with how we collect and process personal data. We treat the information you provide with all due care and confidentiality. This Privacy Policy describes our practices in connection with personal data that we collect and process through activities that link to this Privacy Policy including websites and through your interactive business with PromoFields.com
• PromoFields.com handles all your personal data according to the European rules about personal data protection and fully complies with the GDPR regulations.

2. COMPANY INFORMATION

• Company Registered Name: THEODORA DERETZI – PERFECT ADVERTISING (hereinafter referred to as “PromoFields.com”)
• Registered Address: Proektasi Olimpiados 5, 56238, Evosmos, Thessaloniki, Greece.
• Hellenic General Business Registry (G.E.MI. No): 137744006000
• Telephone: +30 2310 588500
• E-mail: info@promofields.com

3. INFORMATION AND CONSENT

The Personal Data Protection Law (Law 67/98, from the 26^th of October, onwards “LPDP”) and the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, hereinafter “GDPR”) ensure the protection of individuals when processing personal data and the free movement of such data. “Personal data” means any information, of whatever nature and regardless of its support, including sound and image, relating to an identified or identifiable person, so protection does not cover data of a group of people. It is considered and identifiable person, a person who can be identified directly or indirectly, in particular by reference to an identification number or one or more specific elements of his / her physical, physiological, psychic, economic, cultural or social identity (for example, his name associated with the phone number or email address).

By accepting this Privacy Policy you give your informed, express, free and unambiguous consent to the personal data provided through the https://www.promofields.com website or collected from public places (e.g. published on websites, press releases, newsletters, advertisings etc.) or obtained from our clients (on business cards, or in contracts or emails or contact forms etc.), being included in a data processing by PromoFields.com under the LPDP and GDPR regarding both organizational and technical security measures.

4. PERSONAL DATA WE COLLECT

• Categories of data subjects from whom we may collect data:
• Employees and former employees including volunteers, agents, individual contractors, temporary or casual workers.
• Applicants who have applied for employment.
• Relatives, guardians or associates of employees, former employees or applicants.
• Contractors, agents, consultants and suppliers both past and present and their individual employees or representative.
• Customers and former customers and their employees or representatives, which may include clients of our customers and former customers.
• Individuals and representatives of organizations who have registered with us to obtain information on products and/or services offered.
• Individuals and representatives of organizations who have visited the website.
• Information may include:
• Browser and device information.
• Server log file information.
• Personal data collected through cookies  (read our cookies policy webpage) and other internet data collection technologies.
• Demographic information and other information provided by you.
• Financial details.
• Complaints or grievances.
• Contact details, being corporate contact details where appropriate, including email, postal address, telephone and facsimile numbers.
• Purchasing habits and customers.
• Customer preferences.
• in addition, with respect to employees, former employees and applicants the additional categories of data may include:
  • Personal details.
  • Family circumstances.
  • Employment details.
  • Financial details.
  • Complaints or grievances.
  • Email and postal addresses.
  • Telephone and facsimile numbers.
  • Limited sensitive data, physical and/or mental health or condition collected in the ordinary course of the employment relationship.

5. WAYS OF PERSONAL DATA COLLECTION

 We collect personal data in a variety of ways, including:

• From you directly.
• Through this website: we may collect personal data through the website when you visit.
• Through business interaction: We may collect personal data through your or your employer’s business interaction with our employees or offices.
• From other sources: We may receive personal data from other sources, such as public databases, joint marketing partners, social media platforms, employment or recruitment agencies, or other third parties.

6. PURPOSES OF PROCESSING YOUR PERSONAL DATA

The personal data we treat through the identified site will only be used for the following purposes:

• Respond to requests for contact and / or information sent through the form available on the Site or through social media platforms (LinkedIn, Facebook, Instagram, Twitter, TikTok, Pinterest).
• Develop activities of an organizational, administrative, financial and accounting nature, such as internal organization activities and functional activities to fulfil contractual and pre-contractual obligations.
• Complaint processing.
• Periodically send (email, post, viber, whatsapp, sms, phonecall etc) commercial communications with news and information about our services or promotions.
• Market analysis, research and statistical data. (market studies).
• Verify, maintain and develop systems and statistical analyses.
• Legal obligations, under applicable data protection law.
• Enter into contracts and to perform those contracts.
• Marketing purposes.
• Security and integrity of PromoFields.com and our websites.
• Product and services innovation.
• Employee administration.

Unless you provide PromoFields.com with specific and optional consent for the processing of your data for marketing purposes within the following paragraphs or for profiling and / or market research, the authentication data required for Creation of a new user will be used by PromoFields.com for the sole purpose of verifying your identity, thereby preventing possible fraud and abuse, and contacting you only for service reasons. 

In no case will we undertake any of the following activities regarding the personal data provided to us through this site:

• Give them to others or other entities without your prior consent.
• Transfer them to other States without your prior consent. 

PromoFields.com reserves the right to transmit your personal data to third party agents, subcontractors or service providers to better respond to your needs. To this end, PromoFields.com uses contractual or other agreements to ensure that such parties protect your personal data in accordance with the principles set forth in this Privacy Policy. 

Your personal data will only be shared, without your consent, outside of PromoFields.com ‘s network: a) when required or authorized by law and b) when required to provide the services you request, in which case it will be considered as your implied consent. 

The User warrants that the information provided is true, accurate, complete and updated and is responsible for any damage or loss, direct or indirect, that may be caused as a result of breach of this obligation. 

In the case of the data provided belonging to a third party, the User warrants that he has informed the third party of the aspects contained in this document and has obtained his authorization to provide his data to PromoFields.com for the purposes indicated.

7. SAFETY MEASURES

PromoFields.com uses all efforts to safeguard your personal data. We use what we consider to be reasonable and appropriate organizational, technical and administrative measures to protect the personal data under our control and to comply with the security requirements under the GDPR.

PromoFields.com declares that it has implemented and will continue to implement the technical and organizational security measures necessary to ensure the security of personal data provided to it, in order to prevent its alteration, loss, processing and / or unauthorized access, taking into account the current state of technology, the nature of the stored data and the risks to which they are exposed.

PromoFields.com guarantees the confidentiality of the data provided through this website. All data will be inserted into a Secure Server that encrypts / encodes it (turns it into a code). You may find that your browser is secure if the lock symbol appears or if the address starts with https instead of http.

Personal data are treated with the level of protection legally required to ensure their security and to prevent their alteration, loss, processing or unauthorized access, taking into account the state of the technology, being the user aware and accepting that the measures of Internet security are not impregnable.

Whenever PromoFields.com accesses personal data, they undertake to:

• Store them through legally enforceable security measures of a technical and organizational nature to ensure their safety, thus preventing unauthorized alteration, loss, treatment or access, in accordance with the state of the art at any given time, nature of the data and the possible risks to which they are exposed.
• Use the data only for previously defined purposes.
• Make sure that data is processed only by employees whose intervention is necessary to satisfy the request of the data subject, being bound by the obligation of secrecy and confidentiality. In the event of the information being disclosed to third parties for such purposes, they should be required to maintain appropriate confidentiality in accordance with the provisions of this document.

8. STORAGE PERIOD

PromoFields.com only retains and treats your personal data for as long as necessary or mandatory for the fulfilment of the purposes described above, applying information retention criteria appropriate to each treatment and in line with applicable legal and regulatory obligations.

In order to protect the security of personal data available, PromoFields.com has adopted security, technical and organizational measurements to protect personal data against destruction, loss, alteration, disclosure or unauthorized access or against any other form of unlawful treatment.

If PromoFields.com subcontracts other entities to provide services involving the transfer of personal data, PromoFields.com will be required to take the necessary technical and organizational measurements to protect personal data against destruction, loss, alteration, disclosure, unauthorized access or any other illegal treatment.

When we have no ongoing legitimate interest in processing your personal data, we will either delete or anonymize it or, if this is not possible (for example, because your personal data has been stored in the backup archives) we will securely store your personal data and isolate it from any further processing until deletion is possible.

9. SALES AND PROMOTIONAL COMMUNICATIONS

Upon the free and voluntary consent of the User, certain personal data (name, surname, address, email address, landline number, mobile number) may be processed by PromoFields.com for the purpose of sending electronic communications with sales and promotional information.

If you wish to stop receiving sales or promotional communications from PromoFields.com, you may object at any time by sending an email to: info@promofields.com.

10. SOCIAL MEDIA

            PromoFields.com informs that the data communicated by the Users, through social media platforms (LinkedIn, Facebook, Instagram, Twitter, TikTok, Pinterest), to PromoFields.com, will be treated exclusively for the purpose indicated in this information, respecting the consents occasionally provided by the User.

PromoFields.com website includes social media features, including “Like” and/or “Follow” buttons from LinkedIn, Facebook, Twitter and/or YouTube. These features may collect your IP address, track what page you are visiting on this website and may set a cookie to enable the feature to function properly. Social media features are either hosted by a third party or hosted directly on this website. Your interactions with these features are governed by the privacy policy of the company providing it.

11. MARKET STUDIES

With the free and optional consent of the User, the personal data of the User may be processed by PromoFields.com for the purpose of market analysis and research, or for PromoFields.com to contact the User by telephone (landline and / or mobile, with systems call or call communication devices with operator intervention) to request information from the User. 

Consent for processing personal data for such processing purposes is free and optional. The User may, at any time, revoke the consent, making the request to PromoFields.com.

12. EXERCISE OF RIGHTS

In accordance with the provisions of LPDP and GDPR, the User may exercise your rights of access, rectification, cancellation, opposition and portability by requesting in writing by any of the following means, including in any case a copy of a document proving your identity and specifying the right or rights you wish to exercise.

13. UPDATES OF PRIVACY POLICY

We may change this Privacy Policy as our business continues to evolve. When we update our Privacy Policy, we will take appropriate measures to inform you in case of significant modifications, consistent with the significance of the changes we make.